Overview (What is E-Verify?)
E-Verify is an Internet-based system operated by the U.S. Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employee and/or employee assigned to a federal contract.
E-Verify allows any U.S. employer to electronically verify the employment eligibility of its newly-hired employees - thereby upholding the legal requirements of the Illegal Immigration Reform and Immigrant Responsibility Act (IIRIRA), passed by Congress in 1996.
E-Verify is a voluntary program for most employers. It is mandatory for some, such as employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.
How Does E-Verify Work?
E-Verify works by comparing the information entered on an employee's Form I-9, Employment Eligibility Verification, with SSA and DHS records to verify employment eligibility.
At this time, an employer can verify the employment eligibility of only one person at a time within E-Verify. All new, temporary, seasonal and rehired employees must be entered into E-Verify individually.
The use of E-Verify requires the collection of personally identifiable information. It is essential to protect the privacy of employees that submit information to be processed through E-Verify.
It is the responsibility of the employer to ensure that all personal information collected is safeguarded and used only for the purposes outlined in the Memorandum of Understanding between E-Verify and the employer/user.
Introducing: Harri's E-Verify Solution
Harri’s user-friendly solution provides employers with the opportunity to take a training and become E-Verify certified.
Harri’s E-Verify Training Curriculum and Knowledge Test includes three chapters of training (see below), after which a multiple choice Knowledge Test is required:
- Employee Civil Rights, Liberties, and Privacy
- E-Verify Process
- Case Results
If a score of 70% or higher is not achieved on the Knowledge Test, employers must repeat the E-Verify training and retake the test to be able to sign and verify the Employment Eligibility Form (I-9).
Harri's E-Verify feature is currently available to employers using Harri's Human Capital Management Suite, which includes the Source, Hire, and Manage modules.
Harri's E-Verify Training Curriculum and Knowledge Test will be displayed as a tile on an employer’s home screen in the bottom right corner. From there, the Training and Knowledge Test will be accessible via the top nav.
The Knowledge Test can only be taken after the Training section has been completed. If the test is passed successfully, the employer will receive a notification.
Additional Employer Requirements:
- Employers are required to take a training and become certified before they review an I-9 and send to E-Verify.
- Employers using E-Verify should indicate their participation in every job post description (i.e. “We use E-Verify to confirm U.S. Employment eligibility.”)
- All employers using E-Verify must display two posters in their workplace indicating their participation in E-verify in the languages (read more about this requirement here).
- Employers should NOT...
- verify employees hired before November 7, 1986
- create cases for employees hired before they enrolled in E-Verify
- request specific documents not accepted by E-verify from employees
- terminate employees due to receiving a tentative non-confirmation
To learn more about this exciting new rollout, get in touch with our team today!